Employee Return to Campus Plan
The College is returning to operations under the phased approach to Reopening New York. Beginning Monday, August 10, 2020, SUNY Schenectady will return some employees to campus. In order to determine each employee’s return to campus, supervisors are being asked to divide staff into four categories.
- Group A: Employee able to complete their work remotely;
limited or no need to be on site.
- Group B: Employee must be on site due to the nature of their work.
- Group C: Employee can work remotely, but who will be rotated on site to staff their office.
- Group D: Teaching faculty.
Your supervisor will share with you your assigned group, employee guidance documents, and required forms needed to determine when you will return to campus. Some employee group assignments may be based on a rotation plan to ensure continuity of services should a COVID incident occur.
Back on Campus
When you report to campus each day, the College will require you to complete a short Health Screening Questionnaire about any potential symptoms or contact that you may have had with COVID-19. You will complete this form using an electronic screening tool that will be available at the approved points of entry and exit to the College’s locations. Additionally, all staff, students, and visitors are required to have their temperature checked as they enter.
COVID-19 Testing for Employees
Updated - At the end of January 2021, Chancellor Malatras issued a directive to all SUNY campuses to begin mandatory COVID testing of 100% of on-campus employees in accordance with the testing protocols introduced last semester. As such, effective immediately, the College has updated its reopening plan for the Spring semester to require mandatory testing of all employees on campus.
The College shall conduct weekly testing of employees who are required to report in person to campus to conduct some or all of their work obligation. Testing will be conducted in concert with regular surveillance testing, no less frequently than testing that occurs for the student population, utilizing self-administered saliva tests. Procedures will ensure that: (a) the testing is conducted in a manner which protects the privacy of the employee being tested to the extent possible, and (b) the identity of any individual employees who test positive remains confidential to the extent possible. The testing will be conducted during regular work hours at no cost to the employee. Test samples will not be retained by the College; test samples may be retained by the laboratory conducting the test only so long as necessary to comply with state or federal public health requirements.
You will notice many changes on campus when you return. It is possible that your work station and office have been reconfigured in adherence with social distancing protocols. Plexiglas shields and other barriers have been installed in critical locations to provide further protection.
A large number of custom graphics have been installed around campus to aid in social distancing, to clearly mark entry and exit points, to limit foot traffic to a single direction in certain corridors, and to give various other directives based on these new protocols.
Work stations will be furnished with additional cleaning supplies. At the end of each work day, you will be required to complete a short Work Station Cleaning Report, documenting the surfaces in and around your work station that you cleaned prior to your departure. All offices and campus facilities will undergo a regular cleaning with special attention given to high touch areas (doorknobs, railings, elevator buttons, etc.)
Even though we will be back on campus, we ask that you minimize face-to-face contact within or between departments. Please use Microsoft Teams or Webex for meetings instead of in-person, minimize the traveling you do around campus, and wear a face mask any time that you are in a public space (lobby, hallway, restroom, etc.) or in a shared workspace when others are present.
Compliance with our campus safety requirements is mandatory. If an employee refuses to comply with these requirements, they will be denied entry to the buildings and directed to leave the premises. Should they refuse, law enforcement will be contacted for assistance. Employees who are sent home due to their refusal to these safety measures will not be paid unless they elect to use a vacation or personal day; sick time may not be used for this purpose.
Free Faculty Resources and How-To Instructions
Faculty Resources have been put together to assist faculty with virtual instruction. It is in no way comprehensive but it is a resource to support you. The resources are also posted in the Blackboard Community Organization – Resources for Faculty for Online Education. If you do not have access, please let your Dean know and we will address it as soon as possible.
General Requirements for All Employees
- If an Employee suspects they have COVID-19 symptoms, they are NOT to come to the College.
- Call their Supervisor to inform them of their situation
- Contact the Human Resources Office to report their situation
- Seek recommended medical care and assistance
- On a daily basis, the College will collect information on the arrival and departure
of each employee:
- Name or identifying information
- Date/time of arrival
- Destination or work location
- Completion of a mandatory health screening assessment
- Date/time of departure
- Social distancing – Keep six feet away from others at all times. Obey floor markings and postings reminding of social distancing. Desks and chairs must remain six feet apart. If it is not possible to remain six feet apart, alert your supervisor and Human Resources as soon as possible.
- Follow signage on area capacity limits such as elevators, restrooms and other locations.
- Avoid any in-person meetings. Talk on the phone or set up a Teams or WebEx call.
- Work alone when possible and safe to do so.
- Face masks
- A face mask is required to be worn at all times, EXCEPT when eating or drinking, when more than six feet away from others in an outdoor space and when working alone in a workspace such as an office, vehicle, shop lab or mechanical space. Masks must be worn in common areas such as hallways, kitchens, lobbies and restrooms even when no one else is present.
- Masks are not required if unable to wear for medical reasons. Notify your supervisor and Human Resources, no additional documentation is required. A face shield will be provided as supplies permit and required to be worn whenever a face mask would be required.
- The College will provide face masks to employees who do not have one. Employees may wear their own face masks or cloth covering as long as it covers the mouth and nose. Masks with exhalation valves ae not permitted unless covered with a face mask.
- All employees are required to wash their hands often with soap and water for at least 20 seconds, especially after being in a public place or after blowing your nose, coughing or sneezing.
- If soap and water are not readily available, use a hand sanitizer that contains at least 60% alcohol. Cover all surfaces of your hands and rub them together until they feel dry.
- Avoid touching your eyes, nose and mouth with unwashed hands.
- Cover all coughs and sneezes.
- Use a cleaning spray or disinfecting wipes on a daily basis to clean personal workspace, shared desks, telephones, keyboards and all high touch areas. Document cleaning on the Personal Terminal Cleaning Form (to be collected by maintenance)
- Disinfect all shared vehicles and tools before and after use.
- Communication – speak with your supervisor or Human Resources about any concerns or suggestions you may have to reduce the spread of COVID-19.